HOW DO WE PROCESS YOUR PERSONAL DATA?
We use personal data for the following purposes: –
- to administer membership records;
- to maintain our financial accounts and records (including the processing of gift aid);
- to provide news and information about events, activities and services at the church;
- to fundraise and promote the interests of the church;
- to manage employees and volunteers;
- to enable the church to provide voluntary services for the benefit of the public in our local community;
- to enable the church to manage room hiring;
- to process and provide adequate safeguarding controls;
- to provide contact details of officers and others with specific responsibilities (eg DBS signatories). This enables the Denominational Bodies to locally and nationally administer their records.
WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent; or
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; or
- Explicit consent of the data subject has been given.
SHARING PERSONAL DATA
Trinity Church will ensure confidentiality unless in exceptional circumstances it is deemed that a Church member may be at risk of harming themself or others. In such circumstances Trinity Church may contact your identified significant other and/or your identified GP
HOW LONG DO WE KEEP DATA?
YOUR RIGHTS AND YOUR PERSONAL DATA
- The right to request a copy of the personal data which Trinity Church holds about you (a Subject Access Request or ‘SAR’);
- The right to request that the Leadership Team of Trinity Church correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Trinity Church to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller.
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data;
- The right to lodge a complaint with the Information Commissioners Office.
New Road Side
You can contact the Information Commissioners’ Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
This Document is authorised by Trinity Church Leadership Team and should be used in conjunction with the Employee Data Privacy and Website Privacy Policies.
Approval and Version Control
By: Trinity Church Leadership Team
P Lambert Trinity Rawdon Administrator
Version Review Date: 28.10.24